Purpose of this notice
What information we collect
When applying for a retreat or to our newsletter, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Personal data provided by you about your practice
- Basic usage data
Who collects your data
Donation data is managed by Paypal (https://www.paypal.com/us/webapps/mpp/ua/privacy-full) and Stripe (https://stripe.com/privacy)
Lastly, Stichting Suttavada is responsible for the further processing of this data After receiving your application, the Trust will use your data to process your request, allocate your place on the course, a room and place for you to meditate and, if necessary, make special provisions for you.
Why we need your information
We then use your information to:
- plan accommodation, food and transport
- give you adequate guidance and assistance during the retreat
You can also opt in to receive newsletters and announcements.
How long your data is stored
Your information will be retained for a period of 6 years plus the current year, for statutory record keeping purposes. After this time, unless we have a legal obligation to retain it for longer, your personal information will be deleted or, where data is required for statistical purposes, anonymised.
How we process your personal information
When we process your personal information, we follow a set of principles:
- We use and store your information only in accordance with what we really need and for as long as needed;
- We will delete your information when it is no longer needed;
- We keep your information properly secured;
We store personal information only if we have a legitimate reason to hold it and if the law allows us to do so. For example: by consent, under a contract, or because a special law requires us to. We can always inform you of the legal reason for holding your information.
We respect your rights. More specifically, we ensure that:
- We can provide an overview of all the information we keep about you.
- Your information is correct.
- Information is corrected and/or removed at your request.
To exercise your rights, please see the “Contact information” section below for details of the Data Protection Officer and Privacy Contact Person.
A “cookie” is a text file containing a small amount of information which our server downloads to your personal computer when you visit our website. The file contains a unique number so that our server knows which computer it is talking to.
Some cookies are allocated to your computer only for the duration of your visit to a website, and these are called session-based cookies. These are automatically deleted when you close your browser.
- By email: firstname.lastname@example.org