Privacy Policy

Purpose of this notice

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you use the Service and tells you about your privacy rights and how the law protects you:

What information we collect

When applying for a retreat or to our newsletter, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Personal data provided by you about your practice
  • Basic usage data

Who collects your data

When applying for retreats, your data is managed by roundupwp, which has it’s own privacy policy .

If you register on our webpage, your data is managed by Theme My Login, which has it’s own privacy policy:

Donation data is managed by Paypal ( and Stripe (

Lastly, Stichting Suttavada is responsible for the further processing of this data After receiving your application, the Trust will use your data to process your request, allocate your place on the course, a room and place for you to meditate and, if necessary, make special provisions for you.

Why we need your information

We then use your information to:

  • plan accommodation, food and transport
  • give you adequate guidance and assistance during the retreat

You can also opt in to receive newsletters and announcements.

How long your data is stored

Your information will be retained for a period of 6 years plus the current year, for statutory record keeping purposes. After this time, unless we have a legal obligation to retain it for longer, your personal information will be deleted or, where data is required for statistical purposes, anonymised.


How we process your personal information

When we process your personal information, we follow a set of principles:

  1. We use and store your information only in accordance with what we really need and for as long as needed;
  2. We will delete your information when it is no longer needed;
  3. We keep your information properly secured;

Legal grounds

We store personal information only if we have a legitimate reason to hold it and if the law allows us to do so. For example: by consent, under a contract, or because a special law requires us to. We can always inform you of the legal reason for holding your information.

Your rights

We respect your rights. More specifically, we ensure that:

  1. We can provide an overview of all the information we keep about you.
  2. Your information is correct.
  3. Information is corrected and/or removed at your request.

To exercise your rights, please see the “Contact information” section below for details of the Data Protection Officer and Privacy Contact Person.


A  “cookie” is a text file containing a small amount of information which our server downloads to your personal computer when you visit our website. The file contains a unique number so that our server knows which computer it is talking to.

Some cookies are allocated to your computer only for the duration of your visit to a website, and these are called session-based cookies. These are automatically deleted when you close your browser.

We create a session-based cookie when you use our online Application Form to register for a course. We also use a session-based cookie to know whether you have logged in as an Old Student or not. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to take advantage of the full functionality of our websites

Changes to this Privacy Policy 

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact information

If you have any questions about this Privacy Policy, you can contact us:



  • By email: